Sub-Strategies
While routines list step-by-step actions to be taken, sub-strategies provide a broader perspective on how to approach the work. Not everything will follow the same sequence of events or have the same prerequisites. Therefore, sub-strategies offer the perspective needed to ensure consistent efforts across different bodies and terms.
Sub-Strategy for the Use of Equity
The strategy includes: How StInn should manage its equity, as well as the governance of overall finances.
Target audience: Those with budgetary authority (BDM).
Goals in governing documents: OM10 – OS7.
Associated routines: Routine for budget processes and preparation of the annual plan.
Document owner: The Presidium.
Last revised: July 1, 2022.
Download the Sub-Strategy for the Use of Equity here
Sub-Strategy for the Incentive Program
The strategy includes: What is part of the incentive program, who receives incentives, and which gifts are used.
Target audience: Organizational Committee.
Goals in governing documents: OM7, OS4, OS5, and OS7.
Associated routines: Routine for awarding prizes and incentive gifts.
Document owner: The Presidium.
Last revised: April 25, 2025.
Download the Sub-Strategy for the Incentive Program here
Sub-Strategy for Internal Communication and IT
The strategy includes: Guidelines for which IT platforms and communication methods are formally used within StInn.
Target audience: All elected representatives.
Goals in governing documents: OM5, OM8, OM9, OM10.
Document owner: Organizational Consultants.
Last revised: July 1, 2022.
Download the Sub-Strategy for Internal Communication and IT here
Sub-Strategy for Media Handling in Normal Situations
The strategy includes: How elected representatives should handle and behave in contact with the media outside of crisis situations.
Target audience: Those who will have contact with the media.
Goals in governing documents: OM1, OM4, OM6, and OM7 – OS5.
Document owner: The Presidium.
Last revised: July 1, 2022.
Download the Sub-Strategy for Media Handling in Normal Situations here
Sub-Strategy for Orientation and Reporting
The strategy includes: How StInn can maintain effective internal information flow and ensure that representatives of StInn in various forums are well-informed about the process so far.
Target audience: All elected representatives in StInn.
Goals in governing documents: OM5, OM10.
Document owner: The Presidium.
Last revised: July 1, 2022.
Download the Sub-Strategy for Orientation and Reporting here
Sub-Strategy for Privacy Management
The strategy includes: Frameworks and principles for how StInn can comply with the Privacy Act and GDPR when processing personal data.
Target audience: All elected representatives who process personal data.
Goals in governing documents: OM10.
Associated with: Principles for Internal Control in StInn and the Data Processing Agreement between INN and StInn.
Document owner: The Presidium.
Last revised: July 1, 2022.
Download the Sub-Strategy for Privacy Management here
Sub-Strategy for Promotion
The strategy includes: How messages should be expressed and which channels StInn should use to reach its surroundings, excluding contact with the media.
Target audience: Communications Officers.
Goals in governing documents: OM1, OM4, and OM7 – OS5.
Associated routines: Routine for publishing content on the website, Routine for publishing content on social media, Routine for hosting information stands, Routine for publishing content on hallway screens.
Document owner: The Presidium.
Last revised: July 1, 2022.
Download the Sub-Strategy for Promotion here
Sub-Strategy for Recruitment for Elections
The strategy includes: Execution of recruitment efforts and processes for elections.
Target audience: Election Committee, Local Executive Committees, Executive Committee, and others involved in recruitment.
Goals in governing documents: OM7 and OM8 – OS4 and OS6.
Associated routines: Routine for ballot elections to the Student Parliament, Routine for individual elections in StInn (including the nomination process), Routine for recruitment, and Routine for awarding prizes and incentive gifts.
Document owner: The Presidium.
Last revised: July 1, 2022.
Download the Sub-Strategy for Recruitment for Elections here
Routines for Meeting Management
Much of StInn’s activities take place in meetings. Therefore, it is important to prepare them in advance, manage them effectively during the meeting, and follow up afterward. Regardless of which of StInn’s bodies you are part of, there is a routine here for how the meeting should be conducted.
Routine for Constitutive Meetings
The routine includes: Planning and conducting constitutive meetings for bodies.
Target audience: Executive Committee, Presidium, Control and Constitutional Committee, Presidency, Election Committee, all matrix bodies, and Local Executive Committees.
Start/Regularity: Constitutive meetings are to be held by May 15 for central roles and before the autumn Student Parliament meeting for Local Executive Committees and the Presidency.
Document owner: The Presidium.
Last revised: July 1, 2022.
Download the Routine for Constitutive Meetings here
Routine for Planning and Conducting Meetings in General
The routine includes: Planning and conducting meeting forums that do not have a specific routine for this.
Purpose of the routine: Ensure that cases are handled properly, practical tasks do not come as a surprise, and that meetings are conducted in an orderly, efficient, and democratic manner.
Target audience: Executive Committee, Control and Constitutional Committee, Election Committee, Local Executive Committees, and matrix groups.
Associated governing documents: Constitution of StInn, Mandates for Bodies in StInn, Rules of Procedure for the Student Parliament, Rules of Procedure for the Presidium, and Principles for Elections and Resignation in StInn.
Document owner: The Presidium.
Last revised: July 1, 2022.
Download the Routine for Planning and Conducting Meetings in General here
Routine for Planning and Conducting Student Council Meetings
The routine includes: Planning and conducting Student Council meetings.
Purpose of the routine: Ensure that cases are handled properly, practical tasks do not come as a surprise, and that meetings are conducted in an orderly, efficient, and democratic manner.
Target audience: Local Executive Committees.
Associated governing documents: Constitution of StInn, Mandates for Bodies in StInn, and Principles for Elections and Resignation in StInn.
Document owner: Leadership Committee.
Last revised: July 1, 2022.
Download the Routine for Planning and Conducting Student Council Meetings here
Routine for Planning and Conducting Presidium Meetings
The routine includes: Planning and conducting Presidium meetings.
Purpose of the routine: Ensure that cases are handled properly, practical tasks do not come as a surprise, and that meetings are conducted in an orderly, efficient, and democratic manner.
Target audience: Presidium.
Associated governing documents: Constitution of StInn, Mandates for Bodies in StInn, Rules of Procedure for the Student Parliament, Rules of Procedure for the Presidium, and Principles for Elections and Resignation in StInn.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Planning and Conducting Presidium Meetings here
Routine for Planning and Conducting Student Parliament Meetings
The routine includes: Planning and conducting Student Parliament meetings.
Purpose of the routine: Ensure that cases are handled properly, practical tasks do not come as a surprise, and that meetings are conducted in an orderly, efficient, and democratic manner.
Target audience: Presidium, Presidency, and meeting leadership.
Associated governing documents: Constitution of StInn, Mandates for Bodies in StInn, Rules of Procedure for the Student Parliament, Rules of Procedure for the Presidium, and Principles for Elections and Resignation in StInn.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Planning and Conducting Student Parliament Meetings here
Routines for Case Processing
StInn handles many types of cases. These include cases raised by individual students and Class Representatives, cases that arise internally among the elected representatives, and major recurring cases like budgets and annual reports. Therefore, it is important to have effective routines for these cases to ensure they are handled properly on the first attempt.
Routine for Case Processing
The routine includes: How cases should be processed in StInn through OTRS.
Purpose of the routine: Ensure that cases are handled in an orderly and proper manner, and that work and correspondence are documented sufficiently in case the case handler is replaced.
Target audience: All case handlers in StInn.
Start/Regularity: When a case is created pursuant to the Principles for Internal Control in StInn § 2-1.
Associated governing documents: Principles for Internal Control in StInn and Rules of Procedure for the Student Parliament.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Case Processing here
Routine for Editorial Management in the PR and Promotion Committee (PRPU)
The routine includes: Planning, creating, and publishing content on the website and social media channels.
Purpose of the routine: Provide elected representatives with enough time and oversight to plan well in advance while ensuring consistent publication of current content.
Target audience: PR and Promotion Committee.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Editorial Management in the PR and Promotion Committee (PRPU) here
Routine for Interpretations Made by the Control and Constitutional Committee (KKU)
The routine includes: Procedures for how interpretations made by the Control and Constitutional Committee (KKU) regarding regulations, decisions, and actions should be conducted.
Purpose of the routine: Ensure that StInn operates in accordance with decisions and the intentions behind regulations, as well as clarify ambiguities in existing regulations, possibly by letting the interpretation provide additional guidelines until the regulations are updated.
Target audience: Control and Constitutional Committee (KKU).
Start: When a need arises to make an interpretation or when someone requests it.
Associated governing documents: Constitution of StInn.
Document owner: Presidium/Control and Constitutional Committee.
Last revised: July 1, 2022.
Download the Routine for Interpretations Made by the Control and Constitutional Committee (KKU) here
Routine for Preparing Circulars
The routine includes: How circulars should be used, prepared, and processed.
Purpose of the routine: Ensure that circulars are used as intended and that cases are elaborated upon when needed so that other representatives understand the background and consequences of the decision made.
Target audience: Committees in StInn.
Start: When a decision is made that requires further elaboration.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Preparing Circulars here
Routine for Budget Processes and Preparation of the Annual Plan
The routine includes: How the processes for preparing the budget and annual plan in StInn should be conducted.
Purpose of the routine: Ensure that StInn manages and operates its activities based on well-thought-out, sustainable, and goal-oriented plans.
Target audience: Leadership Committee.
Start: June.
Associated governing documents: Mandate for Bodies in StInn, sections 4.1.7 and 4.2.7, Principles for Financial Management in StInn, chapters 3, 4, and 9.
Supporting documents: Budget template, Chart of accounts, Template for draft action plan.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Budget Processes and Preparation of the Annual Plan here
Routine for Processing Annual Accounts and Annual Report
The routine includes: The process for preparing and processing the annual accounts and annual report.
Purpose of the routine: Ensure that a thorough annual account and annual report are processed within the applicable deadlines.
Target audience: Presidium, Leadership Committee.
Start: June 1.
Associated governing documents: Principles for Internal Control.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Processing Annual Accounts and Annual Report here
Routines for Recruitment, Elections, and Training
The representatives in StInn are ordinary students who want to improve student life for themselves and those around them. To achieve this, they first need to learn about the roles, be elected through a serious and fair process, and receive the training they need to perform well in their positions.
Routine for Recruitment
The routine includes: Planning and conducting recruitment for elections.
Purpose of the routine: Recruit enough candidates to fill all advertised positions with qualified representatives.
Target audience: PR and Promotion Committee and Election Committee.
Start/Regularity: When the election of representatives becomes relevant.
Associated governing documents: Sub-Strategy for Recruitment for Elections and Sub-Strategy for Promotion.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Recruitment here
Routine for Ballot Elections to the Student Parliament
The routine includes: Conducting ballot elections in StInn.
Purpose of the routine: Ensure the best possible candidates are elected and that the election is conducted in a professional and orderly manner.
Target audience: Presidency and Election Committee.
Start/Regularity: The ballot election must be completed no later than 10 business days before the first meeting of the Student Parliament.
Associated governing documents: Constitution of StInn, Principles for Elections and Resignation in StInn, Sub-Strategy for Promotion, Sub-Strategy for Recruitment for Elections, and Routine for Recruitment.
Document owner: Presidency.
Last revised: July 1, 2022.
Download the Routine for Ballot Elections to the Student Parliament here
Routine for Individual Elections in StInn
The routine includes: This routine addresses all aspects of how StInn should act when selecting individuals outside of ballot elections. Recruitment is not detailed here as it is covered in other documents. The routine does not include appointments.
Purpose of the routine: Ensure the best possible candidates are selected and that the election is conducted in a professional and orderly manner.
Target audience: Those processing elections, whether technically/administratively or by casting votes.
Start/Regularity: First Leadership Committee meeting of the semester/when supplementary elections are relevant.
Associated governing documents: Constitution of StInn, Principles for Elections and Resignation in StInn, Sub-Strategy for Promotion, Sub-Strategy for Recruitment for Elections, and Routine for Recruitment.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Individual Elections in StInn here
Routine for Appointments in StInn
The routine includes: This routine addresses all aspects of how StInn should act when making appointments. The routine does not cover elections.
Purpose of the routine: Ensure the best possible candidates are selected for appointments and that the appointment process is conducted in a professional and orderly manner.
Target audience: Those processing appointments, whether technically/administratively or by casting votes.
Start/Regularity: When the annual calendar indicates an appointment needs to be made or when someone requests StInn to make an appointment.
Associated governing documents: Constitution of StInn, Principles for Elections and Resignation in StInn, Sub-Strategy for Promotion, and Routine for Recruitment.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Appointments in StInn here
Routine for Training of Elected Representatives
The routine includes: Planning and conducting training for elected representatives.
Purpose of the routine: Ensure that all elected representatives are offered sufficient training.
Target audience: Executive Committee and organizational consultants.
Start: Upon the completion of ordinary elections.
Associated governing documents: Operational Plan for StInn.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Training of Elected Representatives here
Routine for Onboarding Outside the Annual Calendar
The routine includes: Measures implemented when someone is supplemented and thus elected outside the annual calendar, meaning the individual is elected at times other than those accounted for by the annual calendar and the regular training program.
Purpose of the routine: Ensure that the individual elected outside the annual calendar gains a basic understanding of the responsibilities they hold and the tasks they are to perform.
Target audience: Immediate leader of the individual elected outside the annual calendar.
Start: When someone is elected as a representative in StInn outside the annual calendar.
Associated governing documents: Operational Plan for StInn pursuant to OM10.
Document owner: Presidium.
Last revised: February 12, 2024.
Download the Routine for Onboarding Outside the Annual Calendar here
Routines for the Organizational Committee
The Organizational Committee handles many processes to ensure that the elected representatives in StInn have the best possible experience. Therefore, we have routines in place to help them perform this quality work as effectively as possible.
Routine for Employee Discussions and Representative Development
The routine includes: Planning and conducting employee discussions.
Purpose of the routine: Ensure that elected representatives receive proper follow-up, a good working environment, and opportunities for personal development during their term.
Target audience: Organizational Committee.
Start: Late October and late February.
Associated governing documents: Mandate for Bodies in StInn.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Employee Discussions and Representative Development here
Routine for Redistribution of Representatives Between Bodies
Target audience: Organizational Committee
Document owner: Presidium
Last revised: July 1, 2022
Download the Routine for Redistribution of Representatives Between Bodies here
Routine for Awarding Prizes and Incentive Gifts
The routine includes: Collecting information, purchasing, and distributing prizes and incentive gifts.
Purpose of the routine: Ensure that everyone entitled to receive prizes and incentive gifts receives them at the right time and of good quality.
Target audience: Organizational Committee.
Start/Regularity: At the beginning of planning for training seminars and semester-end events.
Associated governing documents: Principles for Financial Management in StInn.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Awarding Prizes and Incentive Gifts here
Routines for Handling Complaints, Alerts, and Motions of No Confidence
Conflicts occasionally arise in all organizations, whether they concern issues or individuals. To ensure that everyone involved is treated fairly during conflict resolution, good routines are essential.
Routine for Receiving and Processing Complaints
The routine includes: Receiving and processing complaints.
Purpose of the routine: Ensure that complaints are handled thoroughly and efficiently.
Target audience: All elected representatives in StInn.
Start: Upon receiving submitted complaints.
Associated governing documents: Principles for Handling Complaints, Alerts, and Motions of No Confidence in StInn.
Document owner: Control and Constitutional Committee.
Last revised: July 1, 2022.
Download the Routine for Receiving and Processing Complaints here
Routine for Receiving and Processing Alerts
The routine includes: Receiving and processing alert cases.
Purpose of the routine: Conduct a fair and orderly process that considers all involved parties.
Target audience: Line managers, Control and Constitutional Committee, Organizational Committee.
Start: Upon receiving an alert.
Associated governing documents: Principles for Handling Complaints, Alerts, and Motions of No Confidence in StInn.
Document owner: Control and Constitutional Committee.
Last revised: July 1, 2022.
Download the Routine for Receiving and Processing Alerts here
Routine for Receiving and Processing Motions of No Confidence
The routine includes: Receiving and processing motions of no confidence.
Purpose of the routine: Conduct a fair and orderly process that considers all involved parties.
Target audience: Organizational Committee, Control and Constitutional Committee, Presidency.
Start: Upon receiving a motion of no confidence.
Associated governing documents: Principles for Handling Complaints, Alerts, and Motions of No Confidence in StInn.
Document owner: Control and Constitutional Committee.
Last revised: July 1, 2022.
Download the Routine for Receiving and Processing Motions of No Confidence here
Routine for Receiving and Processing Motions of No Confidence Against Student Parliament Delegates
The routine includes: Receiving and processing motions of no confidence against Student Parliament delegates.
Purpose of the routine: Conduct a fair and orderly process that considers all involved parties.
Target audience: Control and Constitutional Committee and Presidency.
Start: Upon receiving a motion of no confidence.
Associated governing documents: Principles for Handling Complaints, Alerts, and Motions of No Confidence in StInn.
Document owner: Control and Constitutional Committee.
Last revised: July 1, 2022.
Routine for Handling Cases Concerning Corruption, Embezzlement, and Other Illegalities
The routine includes: How to handle cases where corruption, embezzlement, or other similar illegal actions, or attempts thereof, are suspected.
Purpose of the routine: Ensure that all involved parties are properly cared for during the case processing and determine how to verify whether such actions may have occurred.
Target audience: Budgetary Decision-Makers (BDMs), approvers, and requisitioners.
Start: When suspicion of illegal actions arises.
Document owner: Presidium.
Last revised: July 1, 2022.
Routines for Crises
One both hopes and works to prevent crises from happening. However, when they do occur, it is helpful to have routines to rely on to minimize the negative consequences.
Routine for Crisis Management
The routine includes: How to handle situations where there is little time to act, and the consequences for StInn (life and health, significant reputational damage, large costs) could be severe if the situation is mishandled.
Start: When the first signs of a crisis appear.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Crisis Management here
Routine for Life- and Health-Threatening Situations
The routine includes: How to act if, in connection with your role, you find yourself in a situation that can/is/will be life- or health-threatening. You should not put yourself in danger. Only once you are safe should you follow the steps in this routine.
Purpose of the routine: Safeguard the life and health of elected representatives and partners.
Target audience: All elected representatives, participants at StInn events.
Start: When a situation that could threaten life or health arises.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Life- and Health-Threatening Situations here
Other Routines
Not all routines fit neatly into a large category alongside similar ones. Here, you will find some routines that are still important, even though they don’t have many counterparts.
Routine for Events and Seminars
The routine includes: Requirements for how events and seminars should be planned, executed, and evaluated.
Purpose of the routine: Ensure that events and seminars are conducted in accordance with safe practices.
Target audience: Leaders of the Executive Committee (AU), Organizational Committee (OU), and Local Executive Committee (SRU).
Start/Regularity: When the decision is made to hold a seminar.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Events and Seminars here
Routine for Major Projects and Processes
The routine includes: This routine outlines how major projects and processes should be prepared, planned, managed, and executed. Major projects and processes refer to specific goal-oriented work involving multiple participants within a defined time period, conducted in a team or project format, and where more than NOK 1,000 is allocated to achieve the purpose.
Purpose of the routine: Ensure that work involving significant investments of money and time is carried out as responsibly and efficiently as possible.
Target audience: Elected representatives leading major projects or processes.
Start: Initiation of a project/process.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for Major Projects and Processes here
Routine for the Use and Management of StInn’s Assets
The routine includes: How StInn’s assets should be used, measures to ensure that equipment is handled properly, how to maintain lists and overviews of assets, and ensuring that damaged equipment is replaced.
Purpose of the routine: Ensure that assets are not misused and that there is an overview of all assets.
Target audience: Leaders and those who use assets.
Document owner: Presidium.
Last revised: July 1, 2022.
Download the Routine for the Use and Management of StInn’s Assets here