About the instruction
The goal of this instruction is to provide information on what is expected of a main invigilator and the rules that apply.
1. What is a main invigilator?
There should be a main invigilator in each exam room. The study administration appoints the main invigilator for each room. The main invigilator should arrive at least 45 minutes before the exam starts. They are responsible for making sure the exam runs according to the given instructions.
2. Main Invigilator's Tasks
Main Invigilator's Tasks The main invigilator makes sure that the invigilators are placed strategically in relation to each other, that their duty is fulfilled, that invigilator breaks are planned, and that a person is appointed to stand in if the main invigilator leaves the room. The main invigilator has a duty of confidentiality.
3. Number of Invigilators
In exam rooms with two or three invigilators, there should always be at least one invigilator in the room. In rooms with four or more invigilators, there should always be at least two invigilators in the room.
4. Informing the other Invigilators
The main invigilator should tell the invigilators the following before the candidates is let into the room:
- number of candidates
- which exam(s) are taking place
- normal exam time
- which candidates have been given special arrangements
- which special arrangements have been agreed
- which aids are allowed and how they should be checked
- how many invigilators must always be in the room
- plan for invigilator breaks
5. ID and candidate number
The main invigilator organises the distribution of candidate numbers and signing of the candidate lists. When signing, a valid student ID or other valid photo ID (bank card, driving licence or passport) should be shown and checked. If a candidate doesn't have ID, the main invigilator should contact the Study Administration to confirm the ID of the candidate.
6. Student missing on the candidate list
They must be sent to the Study Administration. The student must not be given the exam paper until the Study Administration has confirmed that they can take the exam.
7. Withdrawal and illness
Candidates who withdraw from the exam should let the main invigilator know before they leave the room. The candidate must sign "Withdrew" in the attendance list and give back all the exam papers they were given. Candidates who must withdraw from the exam due to illness should sign "Sick" in the attendance list. These candidates are told that the Study Administration must receive a doctor's note postmarked no later than one week after the exam.
8. Suspected cheating
In case of suspected cheating or an attempt to cheat, the main invigilator should immediately notify the Study Administration. If cheating is suspected, the candidate can continue the exam if they wish. The main invigilator should secure any evidence, record witnesses to what has happened and write a report about the incident. The report should be given to the Study Administration.
9. Inform About Remaining Time and Hand-in
The main invigilator should tell the students when there is 1 hour and when there are 15 minutes left of the exam time. When the exam time is up, the main invigilator should announce that all writing should stop and that candidates have up to 15 extra minutes to prepare any paper answers for checking and hand-in. For candidates who use a computer as special arrangement during the exam, 2 copies of the answer must be handed in with the subject code, candidate number, page number/total pages and date.
10. End of exams
When the exam time is up and all candidates have handed in their answer in 2 copies, the main invigilator brings all the answers, sorted by ascending candidate number, and other material back to the Study Administration.
Superior documents
This Instruction has been approved by Director of Academic Affairs 1st August 2024